Purchasing And Contracts

Performance Measures

Measures
FY 14/15
FY 15/16
FY 16/17
Proj. FY 17/18
Procurement card
Transactions / $
9,508 / $8.47M
10,750 / $12.94M
12,891 / $11.54M 13,500 / $12.5M
Purchase/Release Orders / $
1,692 / $53.07M

1,804 / $67.40M

1,823 / $79.52M
1,850 / $85.0M
Construction Contracts / $ 9 / $12.87M 11 / $6.71M 26 / $15.27M
18 / $14.0M
RFQs/Renewals 15 / 80 actions 19 / 78 actions 17 / 78 actions
20 / 90 actions
RFPs, IFBs, Term
Contracts, PSs / $
79 agreements 58 agreements 70 agreements 70 agreements
Work Orders / $ 157 / $33.99M 160 / $21.19M 128 / $11.07M
160 / $20.5M
Misc. Contracts / $ 20 / $0.01M 11 / $0.04M 15 / $0.01M
10 / $0.01M
Amendments / $ 219 / $1.16M 231 / $1.56M 189 / $1.20M
210 / $1.55M
Change Orders / $ 126 / $2.47M 58 / $4.30M 87 / $0.72M
75 / $0.10M
Administrative chgs 62 73 79
75
Total Dollars $107,101,000 $105,540,000 $117,890,000 $133,460,000

Cost Avoidance in a Competitive Environment

Measures
FY 14/15
FY 15/16
FY 16/17
Proj. FY 17/18
Savings
$5,632,707
$4,206,653
$6,223,304
$6M
Sales Tax Recovery (STR) $340,718 $191,447 $251,655
$300K
P-Card Rebate
$156,999
$119,572
TBD
$160K

Procurement Administrative Lead Time (PALT)
Estimated Average Number Of Days

Measures FY 14/15 FY 15/16 FY 16/17  Goal 17/18
Purchase Orders w/o Quotes 2.0 2.0 2.0 2.0
Purchase Orders with informal quotes 5.0 4.5

5.0

5.0
Purchase Orders with formal quotes 14 14 15 15
IFBs 65 68 70 70
Construction Contracts
(award recom. / routing-admin)
118 / 30 127 / 30 131 / 30 125 / 30
RFPs
(award recom / routing-admin)
120 / 30 125 / 30 120 / 30 120 / 30
Professional Services (PS)
(award recom / routing-admin)
150 / 30 180 / 30 220 / 30 190 / 30
Change Orders
(award recom / routing-admin)
8 / 30 9 / 30 11 / 30 10 / 30
Work Orders (award recom / admin) 17 / 30 18 / 30 22 / 30 20 / 30
Amendments 17 / 30 15 / 30 19 / 30 17 / 30

Fixed Assets

Measures

FY 14/15

FY 15/16

FY 16/17

Proj. FY 17/18

Nr. Of Assets / Value 7,603 / $101.3M 7,840 /$101.5M 7,803 / $99.7M 8,000 / $100M