Areas of Responsibility:

• Responsible for all aspects of the procurement cycle from initiation to contract closeout. Procures supplies, materials, equipment and services required by the County at the best value. Provides efficient customer service.
• Assists User departments during the solicitation process, which may include the following activities:
  • Develops procurement milestones
  • Works with requesting Department to ensure clear specifications
  • Researches sources of supplies and conduct market research
  • Supplier analysis to include supplier visits, past performance and compliance to quality standards
  • Develops and issue solicitations
  • Conducts pre-bid conferences and site visits
  • Reviews bids and proposals for compliance with the solicitation requirements, responsiveness and responsible determination, detailed price analysis and prepare tabulation
  • Conducts reference checks as requested
  • Coordinates the evaluation of bids / proposals
  • Assist with competitive negotiations covering rates and contract terms and conditions
  • Reviews final recommendation for award
  • Coordinates with the County Attorney’s Office in preparing contract documents for execution, ensure bonds and insurance meet the solicitation requirements
  • Prepares agenda items for projects that require approval by the Board of County Commissioners, include supporting documentation.
• Contract Administration functions will include monitoring vendor’s performance for any issues with delivery, quality or schedule and may require project site visits.
• Maintains project file throughout entire process. 
• Reviews request for compliance, prepare and issue Purchase Orders, Work Orders, Amendments and Change Orders.