Purchasing And Contracts

Performance Measures

Measures
FY 15/16
FY 16/17
FY 17/18
Proj. FY 18/19
Procurement card
Transactions / $
10,750 / $12.94M
12,891 / $11.54M
13,919 / $12.42M 14,000 / $12.5M
Purchase/Release Orders / $
1,804 / $67.40M

1,823 / $79.52M

1,935 / $87.25M
1,950 / $88.0M
Construction Contracts / $ 11 / $6.71M 26 / $15.27M 18 / $8.93M
18 / $14.0M
RFQs/Renewals 19 / 78 actions 17 / 98 actions 22 / 103 actions
25 / 105 actions
RFPs, IFBs, Term
Contracts, PSs / $
58 agreements 70 agreements 91 agreements  75 agreements
Work Orders / $ 160 / $21.19M 128 / $11.07M 130 / $11.98M
160 / $15.5M
Misc. Contracts / $ 11 / $0.04M 15 / $0.01M 10 / $0.25M
10 / $0.01M
Amendments / $ 231 / $1.56M 189 / $1.20M 160 / $1.47M
210 / $1.55M
Change Orders / $ 58 / $4.30M 87 / $0.72M 76 / $0.35M
75 / $0.10M
Administrative chgs 73 79 66
75
Total Dollars $105,540,000 $117,890,000 $122,650,000 $131,660,000

Cost Avoidance in a Competitive Environment

Measures
FY 15/16
FY 16/17
FY 17/18
Proj. FY 18/19
Savings
$4,206,653
$6,223,304
$5,971,062
$6M
Sales Tax Recovery (STR) $191,447 $251,655 NONE
$170K
P-Card Rebate
$119,572
$138,784
Awaiting
$140K

Procurement Administrative Lead Time (PALT)
Estimated Average Number Of Days

Measures FY 15/16 FY16/17 FY 17/18  Goal 18/19
Purchase Orders w/o Quotes 2.0 2.0 2.0 2.0
Purchase Orders with informal quotes 4.5 5.0

5.0

5.0
Purchase Orders with formal quotes 14 15 15 15
IFBs 68 70 72 70
Construction Contracts
(award recom. / routing-admin)
127 / 30 131 / 30 139 / 30 125 / 30
RFPs
(award recom / routing-admin)
125 / 30 120 / 30 123 / 30 120 / 30
Professional Services (PS)
(award recom / routing-admin)
180 / 30 220 / 30 227 / 30 200 / 30
Change Orders
(award recom / routing-admin)
9 / 30 11 / 30 12 / 30 10 / 30
Work Orders (award recom / admin) 18 / 30 22 / 30 23 / 30 20 / 30
Amendments 15 / 30 19 / 30 14 / 30 14 / 30

Fixed Assets (Calendar Year)

Measures

2015

2016

2017

2018 (Est.)

Nr. Of Assets / Value 7,603 / $101.3M 7,840 /$101.5M 7,803 / $103.4M 8,000 / $100M