Purchasing And Contracts
Performance Measures
| Measures |
FY 17/18
|
FY 18/19
|
FY 19/20
|
Proj. FY 20/21
|
| Procurement card Transactions / $ |
13,919 / $12.42M |
13,522/ $24.4M |
13,489/ $8.8M |
12,000/ $10M |
| Purchase/Release Orders / $ |
1,935/
$87.25
|
1,975/ $78.7M |
2,103/
$87.4M
|
2,000 / $75M |
| Construction Contracts / $ | 18 / $8.93M | 27 / $16.7M | 14 / $8.7M |
25 / $15M
|
| RFQs/Renewals | 22 / 103 actions | 21 / 100 actions | 28 / 112 actions |
20 /100
actions
|
| RFPs, IFBs, Term Contracts, PSs / $ |
91 agreements |
89 agreements |
102 agreements |
75 agreements |
| Work Orders / $ | 130 / $11.98M | 155 / $16.2M | 172 / $21.2M |
90 / $10M
|
| Misc. Contracts / $ | 10 / $0.25M | 11 / $3.38M | 13 / $4.7M |
10 / $0.50M
|
| Amendments / $ | 160 / $1.47M | 161 / $1.6M | 164 / $2.0M |
120 / $1.5M
|
| Change Orders / $ | 76 / $0.35M | 63 / $0.43M | 100 / $1.25M |
65 / $0.40M
|
| Total Dollars | $122,650,000 | $141,410,000 | $134,050,000 | $112,400,000 |
Cost Avoidance in a Competitive Environment
|
Measures
|
FY 17/18
|
FY 18/19
|
FY 19/20
|
Proj. FY 20/21
|
| Savings |
$5,971,062
|
$16.33M
|
$4.3M |
$5M
|
| Sales Tax Recovery (STR) | NONE | NONE | 13 / $838K |
$150K
|
| P-Card Rebate |
$203,100
|
$103,157
|
PENDING |
$90,000
|
Procurement Administrative Lead Time (PALT)
Estimated Average Number Of Days
| Measures | FY 15/16 | FY16/17 | FY 17/18 | Goal 18/19 |
| Purchase Orders w/o Quotes | 2.0 | 2.0 | 2.0 | 2.0 |
| Purchase Orders with informal quotes | 4.5 | 5.0 |
5.0 |
5.0 |
| Purchase Orders with formal quotes | 14 | 15 | 15 | 15 |
| IFBs | 68 | 70 | 72 | 70 |
| Construction Contracts (award recom. / routing-admin) |
127 / 30 | 131 / 30 | 139 /30 | 125 / 30 |
| RFPs (award recom / routing-admin) |
125 / 30 | 120 / 30 | 123 /30 | 120 / 30 |
| Professional Services (PS) (award recom / routing-admin) |
180 / 30 | 220 / 30 | 227 /30 | 200 / 30 |
| Change Orders (award recom / routing-admin) |
9 / 30 | 11 / 30 | 12 /30 | 10 / 30 |
| Work Orders (award recom / admin) | 18 / 30 | 22 / 30 | 23 /30 | 20 / 30 |
| Amendments | 15 / 30 | 19 / 30 | 14 /30 | 14 / 30 |
Fixed Assets (Calendar Year)
| Measures |
2017 |
2018 |
2019 |
2020 |
| Nr. Of Assets / Value | 7,795 / $103.4M | 7,851 /$91M | 8,000 / $91.8M | $8,167/ $98.5M |