Purchasing And Contracts

Performance Measures

Measures
FY 17/18
FY 18/19
FY 19/20
Proj. FY 20/21 
Procurement card
Transactions / $

 13,919 /

$12.42M

13,522/

$24.4M

13,489/

$8.8M

12,000/

$10M 

Purchase/Release Orders / $
1,935/
$87.25

1,975/

$78.7M

2,103/
$87.4M

2,000 /

$75M

Construction Contracts / $ 18 / $8.93M 27 / $16.7M 14 / $8.7M
25 / $15M
RFQs/Renewals 22 / 103 actions 21 / 100 actions 28 / 112 actions
20 /100 
actions 
RFPs, IFBs, Term
Contracts, PSs / $

91

agreements

89

agreements

102

agreements

 75

agreements

Work Orders / $ 130 / $11.98M 155 / $16.2M 172 / $21.2M
90 / $10M
Misc. Contracts / $ 10 / $0.25M 11 / $3.38M 13 / $4.7M
10 / $0.50M
Amendments / $ 160 / $1.47M 161 / $1.6M 164 / $2.0M
120 / $1.5M
Change Orders / $ 76 / $0.35M 63 / $0.43M 100 / $1.25M
65 / $0.40M
Total Dollars $122,650,000 $141,410,000 $134,050,000 $112,400,000

Cost Avoidance in a Competitive Environment

Measures
FY 17/18
FY 18/19
FY 19/20
Proj. FY 20/21
Savings
$5,971,062
$16.33M
$4.3M
$5M
Sales Tax Recovery (STR) NONE NONE 13 / $838K
$150K
P-Card Rebate
$203,100
$103,157
PENDING
$90,000

Procurement Administrative Lead Time (PALT)
Estimated Average Number Of Days

Measures FY 15/16 FY16/17 FY 17/18  Goal 18/19
Purchase Orders w/o Quotes 2.0 2.0 2.0 2.0
Purchase Orders with informal quotes 4.5 5.0

5.0

5.0
Purchase Orders with formal quotes 14 15 15 15
IFBs 68 70 72 70
Construction Contracts
(award recom. / routing-admin)
127 / 30 131 / 30 139 /30 125 / 30
RFPs
(award recom / routing-admin)
125 / 30 120 / 30 123 /30 120 / 30
Professional Services (PS)
(award recom / routing-admin)
180 / 30 220 / 30 227 /30 200 / 30
Change Orders
(award recom / routing-admin)
9 / 30 11 / 30 12 /30 10 / 30
Work Orders (award recom / admin) 18 / 30 22 / 30 23 /30 20 / 30
Amendments 15 / 30 19 / 30 14 /30 14 / 30

Fixed Assets (Calendar Year)

Measures

2017

2018

2019

2020

Nr. Of Assets / Value 7,795 / $103.4M 7,851 /$91M 8,000 / $91.8M $8,167/ $98.5M  

How Can We Serve You?

Contact Us